Millennium Space Systems

Administrative Assistant

Business Office - El Segundo, CA - Full Time

Description:

As an Administrative Assistant, your primary responsibilities will be to provide administrative support to the Associate Advisor to the CEO and other departments supported by Associate Advisor to the CEO. You will provide daily support company-wide under the direction of the Associate Advisor to the CEO.  Duties may include receptionist tasks, data entry, general office administration and coordination with outside vendors.

Responsibilities:
Enter/process employee expense reports and Item Requests (IR’s)
Update company calendars, track meeting and vacation schedules
Coordinate meetings and events, including preparing and/or reviewing agendas, materials, meeting minutes, organize and setup meeting rooms
Create and coordinate catering orders for meetings and company BBQ’ s; order/pick-up lunch and dinner when needed
Greet visitors and assure they are properly checked-in
Answer phones and take messages as needed
Receive deliveries, sort mail, photocopying, faxing, filing and e-mail filtering
Run local errands
Make coffee, stock kitchen supplies and maintain cleanliness of common areas
Coordinate with vendors
Provide direction to outside contractors and service crews

 

Minimum Qualifications:
Detail oriented with emphasis on organization
Ability to handle many tasks and prioritize assignments and duties
Pleasant and professional demeanor
Ability to work in an open environment
Knowledge of office management systems and procedures
Working knowledge of office equipment, like printers and fax machines

 

Notes:

Millennium is DDTC-registered, ITAR-compliant Company. This position is located at a facility that requires special access. Applicants MUST be U.S. citizens and eligible for a security clearance. Additionally, applicants must be willing to apply for and maintain a security clearance.
We encourage veterans, disabled veterans and disabled individuals to apply for any open position for which they feel they are qualified.
We are proud to be an Affirmative Action/Equal Opportunity Employer.

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